Ilm Level 3 Unit 328 Understand How to Lead Effective Meetings

Minutes of meetings have the agenda, who has attended, absences and apologises then there will be the content of what was said in the meeting.

When arranging a meeting types of information may include the reason for the meeting, the time and length, the date and location, what resources are required and a list of required attendees and their contact details.

Meetings management involves a variety of different activities. Before a meeting has begun the office administrator should make sure that he/she has booked a room for the meeting and that it is in accessible location so that it allows access for anyone who is disabled and it complies with all current government legislation. The secretary should make sure that all the equipment is already set up in the room and check it is in good working order. For example: a computer and a projector if there are going to be presentations of any kind. There should also be sufficient refreshment available. An agenda which contain: Apologies, minutes of the previous meeting, matters arising, any other business and the date of the next meeting. This is sent to all attendees of the meetings in advance so they know what is being discussed.*

It is an opportunity for an employee to respond to any issues discussed and to request any development requests they may have or any suggestions to improve the department or team. It also gives the employee a chance to feedback to the manager any concerns or issues they may have about the way they are being managed.

The elements are tools that write down everything that needs to be achieved after a meeting. In the case of this project, many items have been identified and pencil down for this purpose of this meeting. They are introduction, review of last meeting minutes, project progress update, contingency modification, request for information, contractor update about scope performance, budget performance, and project schedule, also identified are owner items, and next meeting date.

Agenda and Minutes – When formal meetings are happening, they tend to require both an agenda and minutes. If a formal meeting has an agenda, it can be recorded in minutes. Minutes will clearly outline everything that has been discussed and can be seen as a record of the meeting. Action

Staff can use discussion forums to interact with each other. The staff can use it to contact with the manager and make a request for working hours, swap shifts, etc.

Quarterly staff meetings –staff are informed of any organisational information, Health and safety, changes to policy and procedures or cqc information, service users information, staff forum feedback, any other business, Good news section

For example as the event manager I would inform my deputy manager when they need to go into the Year 8 assembly to inform them what is happening, when it is happening and to give them the information needed to them about the event. If we did not do this then everyone would be confused on what they had to do to prepare for the event, and also everything that needed to be taken care of so that event was a success was done.

In everyone’s lifetime career they may end up in some company with politics and bickering. A meet and greet give them time to interact with one another to get to know each other backgrounds so that when they do come into work, they won 't be a stranger to one another. This way they know each other 's names and the can communicate and work in a harmonious way on the line and on time for delivery. This will also elicit active employee inputs for improvement with their suggestions on how they can make the plant work better. By increasing communication at all levels in the organization the worker’s participation becomes effective in increasing productivity and quality of products.

Companies might use these techniques in order to get the staff more involved in decisions being made for the organization. This may also motivate the staff as they would feel they are also part of the firm and not just ordinary staff working there.

This would list the venue, date and time, speaker, contact details. An agenda of the meeting would be the best way to send out these details as it lists all that information and lets attendees knows how the meeting will be run.

It allows everyone from top to bottom to have a clear understanding of the company’s objectives and what is expected from them, it also reduces the risk of confusion, waste of time, money and energy among the three levels of management.

Each participant has an agenda, and the need to complete daily tasks ensures meetings are short.

The meeting encourages the associates to have a direct conversation with Andy, share the pros and cons at work. Get to know the information about the CareFirst critical projects, get our questions clarified, discuss about work related Issues, how they can be solved and get to know the management related information etc.